How to Compress a Video in PowerPoint? (with Steps and More)

Have you ever tried to email a PowerPoint and only received a ‘file too large’ notification? Perhaps your presentation lags because of the huge video file size. For this, learning how to compress a video in PowerPoint will make everything easy, from no buffering to sharing. Thankfully, this guide will share the effortless steps to compress video in PowerPoint and more ways to shrink those videos down, making your presentation both visually appealing and efficient.

Default Way to Compress Video Size in PowerPoint Easily

When working with PowerPoint presentations that include video files, it is just typical to face large file size issues, especially if the video you have added is high-resolution or lengthy. The good news is that PowerPoint gives you a default method for compressing videos, minimizing the file size to make it easier to share or watch.

With its built-in Compress Media feature, you can effortlessly compress video in PowerPoint, all files embedded in your slide. Though it is a straightforward solution, it’s nice to note that reducing the resolution may lead to a loss in quality, especially for those videos that need a high level of detail. If you don’t mind, it is a quick way to make your PowerPoint presentation more manageable, so follow the below steps on how to compress a video in PowerPoint:

Step 1Open the presentation with video files on PowerPoint now. There, click the “File” menu, select “Info”, and here you will see the “Multimedia” section; please click the “Compress Media” button. You can do more video editing in PowerPoint.

Note: You’ll see the media file size of the presentations and the effect of compressing your media files in the Media Size and Performance area.

Step 2Upon clicking, the feature will give you three options: Full HD (1080p), HD (720p), and Standard (480p).

If you want a smaller file size yet overall good video/audio quality, select the “Full HD” option; meanwhile, if you wish to have excellent streaming, aim for the “HD” option, and for the smallest file size yet worst quality (email), select the “Standard” option.

Note: If you intend to compress video in PowerPoint 2016, you will see these options as Presentation Quality, Internet Quality, and Low Quality.

Step 3After choosing the video quality, the PowerPoint will automatically begin the compression. Wait for it to be completed, and you should see the space saved. Click the “Close” button and that’s how to compress a video in PowerPoint!

How to Compress an Image with PowerPoint?

Step 1From the opened presentation, select any embedded image in the slide, then go to the “Format” menu tab, where you can see commands and features related to images.

Step 2On the left side of the tab, click the “Compress pictures” option. Next, you’ll see various resolution options such as High fidelity, HD, Printing, Web, Email, and Use default resolution. Click the radio button for the selected resolution to proceed.

If you wish to apply the compression to one image only, check the box of the “Apply Only To This Picture” option.

Step 3Double-check all selections to ensure you get the compression results you desire. If all is okay, click the ‘OK” button, and the selected image from the slide will be compressed.

Best Way to Compress PowerPoint Videos to Any Size with High Quality

While you can quickly learn how to compress a video in PowerPoint, the catch is there will be quality loss. Thus, when you need to compress PowerPoint videos to any size without sacrificing too much quality, you can do it with the 4Easysoft Total Video Converter. This tool offers an advanced compression feature that helps you minimize the video to your preferred size while keeping its quality. It also comes with the power to customize parameters like resolution, frame rate, bitrate, and more, making it within reach for you to acquire the perfect balance between size and quality. In addition to the amazing compression features, you will love its video editing tools, as well, letting you enhance your videos before inserting them into your PowerPoint presentations.

Step 1When you fire up the 4Easysoft Total Video Converter on your computer screen, go directly to the “Toolbox” widget to view all the program’s toolkits. The “Video Compressor” is one of them; locate and select it.

Step 2Click the “Add” button to put in the PowerPoint video you want to compress in the “Video Compressor” window. Next, begin the process by adjusting the bitrate and size via the sliders or “Up/Down” buttons.

Click the “Preview” button to look at how your compressed video appears after selecting your desired output format from the “Format” drop-down menu.

Step 3After you have adjusted every setting and are happy with the way it looks, name your PowerPoint video file and decide on a destination folder for it. Click the “Compress” button to save. At last, you can embed the compressed videos in PowerPoint.

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